Cancéropôle Île-de-France, Groupement d’intérêt public, located at Hôpital Saint-Louis 1 avenue Claude Vellefaux 75010 Paris, hereby wishes to provide information on how it processes personal data in the context of the application of the General Data Protection Regulation (EU) 2016/679 and the amended French Data Protection Act of January 6, 1978.
WHAT IS PERSONAL DATA?
Personal data” is any information relating directly or indirectly to an identified or identifiable individual. For example, a name, postal or e-mail address, telephone number or IP address is personal data.
WHO IS RESPONSIBLE FOR PROCESSING PERSONAL DATA?
Your personal data is processed by a legal entity, the Cancéropôle Île-de-France, Groupement d’intérêt public, located at Hôpital Saint-Louis 1 avenue Claude Vellefaux 75010 Paris.
Cancéropôle Île-de-France is the data controller, i.e. it is the organization that determines the purposes and methods of processing personal data relating to the persons concerned.
WHEN ARE PERSONAL DATA PROCESSED? WHY IS IT USED BY CANCÉROPÔLE ILE-DE-FRANCE? WHO HAS ACCESS TO PERSONAL DATA?
Depending on how you interact with Cancéropôle Île-de-France, the latter may collect your personal data as described below.
In any event, Cancéropôle Île-de-France provides information on the use of personal data at the time of collection.
Cancéropôle Ile-de-France may collect your personal data when :
- You subscribe to the newsletter, training courses, seminars/conferences;
- You participate in working groups;
- You respond to calls for projects;
- You wish to appear in one of our directories;
- You respond to one of the surveys managed by the Cancéropôle.
The data collected by the Cancéropôle IDF is neither rented nor sold. The data collected by the Cancéropôle IDF is not used for commercial purposes.
PROCESSING RELATING TO NEWSLETTER MANAGEMENT
- Why and on what legal basis are your personal data processed?
The purpose of the processing is to manage newsletters. It enables Cancéropôle Île-de-France to:
- Manage newsletter subscriptions,
- Personalization of newsletters,
- Management of newsletter dispatch,
- Statistical analysis of newsletter consultation.
This processing is necessary for the pursuit of Cancéropôle Île-de-France’s legitimate interest in informing researchers about current calls for projects, training courses and seminars.
It is also necessary for the pursuit of its legitimate interest in improving the content of its newsletters.
- Who has access to your personal data?
Only the following have access to all or part of the data, within the limits of their respective responsibilities:
- Cancéropôle Ile-de-France’s internal staff and bodies in charge of newsletter management,
- Cancéropôle Ile-de-France service providers in charge of the technical management of the Site,
- Cancéropôle Ile-de-France service providers responsible for the technical management of newsletters.
- How long is your personal data kept?
Your personal data is kept until you unsubscribe. You can unsubscribe at any time by clicking on the appropriate link in the newsletter.
PROCESSING RELATING TO THE MANAGEMENT OF CALLS FOR PROJECTS
- Why and on what legal basis are your personal data processed?
The purpose of the processing is to manage calls for projects. It enables Cancéropôle Île-de-France to:
- monitor and process responses to calls for projects,
- evaluation of projects and activity reports,
- generate statistics on responses to calls for projects and their results.
This processing is necessary for the pursuit of Cancéropôle Île-de-France’s legitimate interest in achieving the group’s purpose, i.e. the financing of research projects, research grants or equipment.
It is also necessary for the pursuit of its legitimate interest to improve the management of calls for projects.
- Who has access to your personal data?
Only the following have access to all or part of the data, within the limits of their respective responsibilities:
- Cancéropôle Ile-de-France’s internal staff and bodies in charge of managing and financing calls for projects,
- Cancéropôle Ile-de-France funders (Institut National du Cancer (INCa), member institutions, partners, etc.),
- Cancéropôle Ile-de-France service providers in charge of the forms’ technical management.
- How long is your personal data kept?
Data relating to selected projects are kept for a period of 10 years, given the Cancéropôle Ile-de-France’s corporate purpose. Data relating to unsuccessful projects are kept for a period of 5 years from submission of the application in response to the call for projects.
In order to meet legal obligations or as evidence, certain personal data may be kept for the applicable legal limitation periods, i.e. :
- 10 years for accounting and budgetary documents ;
- for the entire duration of the dispute, and until all avenues of appeal have been exhausted.
PROCESSING RELATING TO TRAINING AND SEMINAR MANAGEMENT
- Why and on what legal basis are your personal data processed?
The purpose of the processing is to manage training courses and seminars. It enables Cancéropôle Île-de-France to:
- manage registration for training courses and seminars ,
- the management and logistical organization of training courses and seminars,
- generate statistics on participation in training courses and seminars, particularly in the case of surveys.
This processing is necessary for the pursuit of Cancéropôle Île-de-France’s legitimate interest in achieving the purpose of the grouping, i.e. to coordinate the Ile-de-France cancer research network through the organization of training courses and seminars.
It is also necessary for the pursuit of its legitimate interest to improve the management of training courses and seminars.
- Who has access to your personal data?
Only the following have access to all or part of the data, within the limits of their respective responsibilities:
- Cancéropôle Ile-de-France’s internal staff and bodies in charge of managing training courses and seminars,
- Cancéropôle Ile-de-France service providers responsible for the logistical organization of training courses and seminars,
- Cancéropôle Île-de-France service providers in charge of communications (including badge production),
- Cancéropôle Île-de-France service providers in charge of technical site management,
- Cancéropôle Île-de-France training organizations,
- trainers.
- How long is your personal data kept?
Personal data is kept for the duration of the training course or seminar. It is then kept for a period of 10 years after the training course or seminar has been completed, taking into account the Cancéropôle Ile-de-France’s corporate purpose.
PROCESSING RELATING TO DIRECTORY MANAGEMENT
- Why and on what legal basis are your personal data processed?
The purpose of the processing is to manage directories. It enables Cancéropôle Ile-de-France to compile and update directories of research players in the Ile-de-France region, which are available on our website.
This processing is carried out on the basis of your consent, which you may withdraw at any time and by any means by contacting the Cancéropôle Ile-de-France, its Data Protection Officer (info-cnil@canceropole-idf.fr).
- Who has access to your personal data?
The following have access to all or part of the data, within the limits of their respective responsibilities:
- Cancéropôle Ile-de-France’s internal staff and bodies responsible for managing directories,
- Cancéropôle Ile-de-France service providers, responsible for technical management of the site.
As the directories are available on our website, visitors to the latter can also access your personal data.
- How long is your personal data kept?
Personal data is kept for the duration of Cancéropôle Ile-de-France’s existence, in line with its corporate purpose.
WHAT RIGHTS DO INDIVIDUALS HAVE TO THEIR PERSONAL DATA? HOW CAN THEY EXERCISE THEM?
Under the conditions defined by applicable data protection regulations, all individuals have the right to exercise the following rights:
- Right of access: you may ask Cancéropôle Île-de-France for information on the processing of your personal data and for a copy of said data.
- Right of rectification: you may request the rectification of inaccurate or incomplete data held by Cancéropôle Île-de-France.
- Right to object: you have the right to object at any time to the processing of your personal data.
- Right to data deletion: you may obtain from Cancéropôle Île-de-France the deletion of your personal data when one of the reasons provided for by the regulations exists (uselessness of the data, withdrawal of your consent for processing based on your consent, etc.).
- Right to restrict processing: you may ask Cancéropôle Île-de-France to suspend the processing of your personal data where one of the reasons provided for by the regulations exists (disputing the accuracy of the data, etc.).
- Right to data portability: you may receive your personal data from Cancéropôle Ile-de-France in a usable format. This right only concerns personal data that has been provided to Cancéropôle Ile-de-France by the person concerned or that results from the use made of its services and whether processed on the basis of consent or the performance of a contract.
- Right to withdraw consent: when your personal data is processed with your consent, you may revoke it at any time. Any processing carried out prior to this revocation will remain valid.
- Right to define general or specific directives concerning the fate of your personal data after your death.
In accordance with data protection regulations, any person may exercise the aforementioned rights, at any time, by sending a request, with proof of identity by any means, by e-mail to the attention of the Data Protection Officer at info-cnil@canceropole-idf.fr .
Cancéropôle Île-de-France has one month from receipt of the request to reply.
Cancéropôle Île-de-France takes the utmost care with your personal data. However, if you consider that your rights have been infringed by the processing of your personal data, you may lodge a complaint with the Commission nationale de l’informatique et des libertés (Cnil) – 3 Place de Fontenoy – TSA 80715 – 75334 PARIS CEDEX 07.
COOKIE MANAGEMENT
- Are cookies used on the Cancéropôle Ile-de-France website?
When you browse a website, data may be stored on or retrieved from your browser, generally in the form of cookies. The Cancéropôle Île-de-France uses various third-party cookies on its “canceropole-idf.fr” website to improve interactivity and functionality.
- How can you manage cookies?
When you first visit the Cancéropôle Ile-de-France website, a banner will inform you of the presence of the above-mentioned cookies, allowing you to manage them and obtain further explanations.
These cookies are only stored if you accept them. You can change your mind at any time and set your cookie settings to accept or reject them via the dedicated page. You can also find and configure the list of cookies by clicking on the “Cookie Management” button at the bottom of each page.
- How long are cookies valid for?
All cookies whose placement and reading are subject to your consent have a limited lifetime of 13 months, starting from their first placement on the terminal. New visits do not extend the 13-month period.
The Commission Nationale de l’Informatique et des Libertés (Cnil) considers that “Do Not Track (DNT)” requests are equivalent to a refusal by the Internet user to the use of cookies aimed at establishing a profile. The Cancéropôle Ile-de-France website respects “Do Not Track” requests.
CONTACT
The Data Protection Officer (DPO) appointed by Cancéropôle Ile-de-France is responsible for ensuring compliance with regulations. He can be contacted at info-cnil@canceropole-idf.fr.
